Employment Opportunities

The College adheres to the principle of equal educational and employment opportunity without discrimination on the basis of race, color, religion, age, national or ethnic origin, sexual orientation, gender identity or expression, handicap or disability, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state or local law in the administration of its educational policies, scholarship and loan programs, and other College-administered programs and employment practicesRetaliation is also prohibited.  To read our full compliance statement please visit: http://moore.edu/about-moore/non-discrimination-504-titleix

 

PART-TIME FACULTY POSITIONS

 

PART-TIME STAFF POSITIONS

 

FULL-TIME FACULTY POSITIONS

 

Continuing Education FACULTY POSITIONS

 

Current Staff Positions

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PART-TIME FACULTY POSITIONS

BFA Fashion Design:

Moore College of Art & Design is seeking adjunct faculty members to teach in the Fashion Design Department in the 2016-2017 academic year.  We are seeking candidates with apparel design industry experience and college-level teaching expertise in fashion industry practices, including apparel design and product development; draping and pattern making; construction; fitting; merchandising and digital technologies for fashion design.  Master’s degree preferred.  

APPLICATION PROCEDURES:  Applications must be submitted as a PDF

Please submit the following materials to Claudine Thomas, Interim Academic Dean, cthomas@moore.edu

2) Brief cover letter

3) 2 references (Names and contact information only)

4) A digital portfolio of Professional work and Student work either via URL or as a PDF

The College complies with all applicable federal, state and local laws in which it operates. Moore does not discriminate based on a person’s race, creed, disability, sexual orientation, age, marital status or any other protected class

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BFA Web Media:

The Photography and Digital Arts Department at Moore College of Art and Design has an opportunity for an adjunct faculty to teach Web Media on Tuesday and Thursday mornings from 8:30-11:20 am for the Spring 2016 semester. The Web Media course is designed to help students synthesize their understanding of motion, time, information and interactivity as effective visual strategies in a web environment. Previous teaching experience and a terminal degree is preferred.

To Apply:

Please submit the following in PDF format to: rgoodman@moore.edu, Robert Goodman, Chair, Photography and Digital Arts

1.      CV

2.      Brief Cover Letter

3.      Two references

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FULL-TIME FACULTY POSITIONS

Fashion Design Faculty Chair Position

POSITION: Moore College of Art & Design seeks to hire a dynamic full-time faculty Department Chair of Fashion Design. The 3-year full-time, renewable appointment starts in August 2017. Salary and rank are commensurate with experience and subject to the collective bargaining agreement with Moore Federation of Teachers.

QUALIFICATIONS: The Fashion Design Department seeks candidates who work at the intersection of design, craft, and technology, and with an interest in new materials, processes, and methodologies that relate to fashion and textile design.  The ideal candidate will be an innovative teacher/designer with an advanced degree in fashion design and/or related field or equivalent credentials; significant professional experience in the fashion industry and/or other relevant background; and a dynamic leader with demonstrated academic and administrative experience. S/he will have college-level teaching experience, preferably with at least three years full-time, teaching all levels of design and construction studios, as well as experience teaching in some (or all) of the following areas: drawing, draping,  apparel fabrics, professional practices, and history of costume. The Chair promotes excellence in faculty teaching and pedagogy, research and engagement through mentoring, peer review, and program assessment. Building on the department’s strong history, the Chair will guide innovative curriculum development within the major and through electives in fashion merchandizing, technology in fashion, textiles, entrepreneurship, and other courses that prepare students to be agile in the current and future job market.

The Chair will be a creative cultural and academic leader who is knowledgeable about the expansive field of fashion and current, emerging, and future industry trends.  S/he will have the ability to increase the visibility of the major, strengthen its regional and national presence, as well as its global prominence and perspective through curriculum, faculty hiring, and student internship placements. To excel in this position an individual will establish contemporary fashion design, art, and entrepreneurial contacts and facilitate active and meaningful student engagement with outside professionals.

DUTIES: Department Chair responsibilities include oversight of the Fashion Design undergraduate major and minor programs. The Chair’s annual full-time faculty teaching load is six credits with three credits of release time each semester for administration, office hours, and participation as a college leader. The Chair brings creative oversight to the fall Jumpstart Fashion Show and the annual spring Fashion Show, as well as other pop-up community events.  The Chair is expected to collaborate with Moore colleagues, staff, and administration in Admissions, Student Services, Educational Support Services, and the Galleries, and to work strategically to support recruitment, retention, outreach and mission. Fashion Design is an external-facing department and the Chair works with Marketing and Communications to provide fashion related content for the College website, announcements, and publications. There are some administrative responsibilities in the summer. 

COLLEGE & COMMUNITY:  Since 1848, Moore College of Art & Design has educated and prepared women for careers in the visual arts as the nation’s first and only women’s visual arts college. Moore’s student-focused environment and professionally active faculty are a dynamic community in the heart of Philadelphia’s cultural district. With an enrollment of 500 undergraduate students, Moore offers ten BFA majors – Art Education, Art History, Curatorial Studies, Fashion Design, Fine Arts, Graphic Design, Illustration, Animation & Game Arts, Interior Design, and Photography & Digital Arts. With 90 majors, Fashion Design is one of Moore’s largest departments. All BFA majors do a required paid internship in summer between their junior and senior years. Moore’s Graduate Studies include unique programs in Social Engagement, Community Practice, Studio Art, and Art Education with an Emphasis in Special Populations that provide men and women with immersive experiences and communities of research and creativity to become professional artists, designers and teachers.

The Galleries at Moore are a vibrant forum to explore contemporary art, design, and ideas that enrich the artistic and intellectual climate of the college, the Greater Philadelphia community, and beyond. This is accomplished through important and challenging exhibitions, publications on established and emerging regional, national, and international artists and designers, and free programs and public events for all ages that highlight Moore’s mission of educating students in careers in art and design. Further information about the position is available at http://moore.edu/about-moore/employment-opportunities  

The College adheres to the principle of equal educational and employment opportunity without discrimination on the basis of race, color, religion, age, national or ethnic origin, sexual orientation, gender identity or expression, handicap or disability, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state or local law in the administration of its educational policies, scholarship and loan programs, and other College-administered programs and employment practices.  Retaliation is also prohibited.  To read our full compliance statement please visit: http://moore.edu/about-moore/non-discrimination-504-titleix

APPLICATION PROCEDURES: A review of applications will begin January 20, 2017 and will continue until the position is filled. Employment is contingent upon proof of eligibility to work in the United States.

Please send application materials via e-mail with the following materials sent as a PDF:

  • Letter of interest
  • Curriculum vitae
  • Teaching philosophy
  • Contact information of three professional references
  • At least three syllabi and digital images of student work from each course. (Additional student work can be submitted if labeled with course/level/assignment.)
  • A digital portfolio of professional work either via URL or as a PDF
  •  

Please include a list of images (as a PDF) that corresponds with your submitted images. If you prefer that your images are viewed in a particular order, please number them accordingly.

All application materials/files should be labeled appropriately. Moore will not accept, evaluate or be responsible for hardcopies or original copies of portfolio materials. Please do not submit additional or original portfolio materials, they will be discarded and not considered part of the application. Portfolios on a CD will not be returned.

 

Submit materials to:

Patricia C. Phillips, Academic Dean
Attention: Executive Assistant to the Academic Dean
Moore College of Art and Design
20th Street & the Parkway
Philadelphia, PA 19103-1179
Tel: 215-965-4012

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Continuing Education FACULTY POSITIONS

CONTINUING EDUCATION ADULT PROGRAMS
The Continuing Education Department’s Adult Programs focuses on seven professional certificate programs offered in four 10-week sessions with various teaching opportunities that arise throughout the year.  On campus courses meet one evening a week and a number of courses are offered online. A bachelor's or master’s degree or equivalent professional background in relevant areas is required. If you are interested in exploring possibilities for teaching with us, please send email with attached resume to Judy Woodworth, Co-Director for Continuing Education (jwoodworth@moore.edu).

Interior Design Studies
The Interior Design Studies Certificate Program requires faculty with general interior design expertise and/or specialized interior design skills in color, lighting, mechanical drafting, and CAD for Drafting.

Fashion Studies
The Fashion Studies: Technical Design Certificate and the Fashion Studies: Apparel Construction Certificate require faculty who have experience with the contemporary fashion environment and/or specialized skills in one of the following areas: sewing, garment construction, flat patternmaking, fashion textiles, Photoshop and Illustrator for fashion, and Lectra.

Fashion Merchandising+Production (Online)
The Fashion Merchandising+Production Certificate Program requires faculty with a background in the contemporary fashion environment, as well as specialized skills in one of the following areas: apparel design principles, fashion textiles, fashion trend and color forecasting, fashion retailing, product development, merchandising planning and control and international retailing.  The College will provide training in teaching an online course.

Motion Graphics (Hybrid/Online)
The Motion Graphics Certificate Program requires faculty with skills in one of the following areas:  color systems and 2D design (online), digital imaging with Photoshop, digital typography (online), digital production standards (online), After Effects, storyboarding for film and animation (online), and 3D motion design.  As noted, some courses will be offered online and the College will provide training in teaching an online course.

Web Design and Digital Media for Print+Web
The Web Design Certificate and the Digital Media for Print+Web Certificate require faculty with skills in general digital design using Abobe Creative Suite basics and/or specialized skills in one of the following: Illustrator, Photoshop, InDesign, WordPress, HTML, CSS, Dreamweaver, design for mobile devices, and color pre-press production.

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CURRENT STAFF POSITIONS

YOUTH PROGRAM INSTRUCTORS

POSITION: The Continuing Education Department at Moore College of Art & Design has opportunities for part-time instructors with undergraduate degrees, teaching certification and/or equivalent professional experience to teach courses in the following areas: fine arts (two dimensional and three dimensional), photography, fashion, jewelry design, animation and illustration.  Fall and spring courses take place on Saturdays during a 10-week semester.  Summer classes take place during a five-week, week day semester. 

To Apply:  Please submit resume with brief cover letter to:hr@moore.edu or Judy Woodworth, Director for Continuing Education, Moore College of Art and Design, 20th Street and The Parkway, Philadelphia, PA 19103.

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-----------------------------------------------------------------------------------------------------------------------------GRADUATE RESEARCH ASSISTANT - Part Time 14 hours/week

Reports To: Connelly Library
Expemption Status: Non-Exempt

Responsibilities:

  • Participate in all aspects of automated circulation.     
  • Resolve patron account issues
  • Supervise work-study students.
  • Assist with acquisitions and collection development.
  • Provide library instruction as needed.
  • Work cooperatively with library staff and other professionals, participating in the revision and creation of policies, procedures, and special projects, including the blending of traditional library activities with digital initiatives.

Qualifications/Requirements:
The ideal candidate will have a MLS from an ALA – accredited school, some library experience and experience with Innovative Integrated Library Systems.  Experience with both PC and Mac operating systems. Must have strong written and oral communication skills, as well as strong planning and project management skills.

To Apply: send cover letter with salary requirements and resume to :

Moore College of Art and Design;
Attn: Director of Human Resources;
20th Street and The Parkway
Philadelphia, PA 19103

or email: hr@moore.edu; fax: 215-568-1773.

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PUBLIC RELATIONS & ADMINISTRATIVE INTERN

POSITION: We are looking for a non-paid intern to work part-time, twice weekly during the Fall semester in the Communications Office.

Responsibilities:

  • Assist with reporting, writing and proofing of short pieces for the College magazine
  • Assist with reporting, writing and posting news, feature stories or calendar items to the website 
  • Assist with generating story ideas
  • Assist with photography at events and in the classroom
  • Assist in developing and updating public relations resource manuals (media contact list, PR packets) and writing occasional press releases and calendar announcements.
  • Perform other administrative tasks as necessary, including filing newspaper clippings, researching media contacts, preparing media reports, faxing media releases and reviewing newspapers, magazines and blogs for Moore mentions.
     

Qualifications:

  • Must be actively enrolled in or a recent graduate of a university public relations, marketing, communications, journalism, English or other related program
  • Ability to undertake basic public relations writing assignments, such as press releases, calendar announcements and public service announcements
  • Understanding of basic media relations skills
  • Ability to interact professionally with students, faculty and staff
  • Good judgment
  • Knowledge of Microsoft Word, Excel and Outlook
  • Knowledge of Photoshop preferred but not required
  • Knowledge of Meltwater a plus
  • Good communications and time management skills
  • Ability to work in a fast-paced, deadline-driven office

To Apply 

Please send a cover letter, resume and writing sample to Mellany Armstrong, Associate Director of Communications, Moore College of Art & Design, 20th Street and The Parkway, Philadelphia, PA 19103-1179; or email marmstrong@moore.edu.

Education Level: current student or bachelor's degree

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DIRECTOR/CHIEF CURATOR OF GALLERIES AND EXHIBITIONS

Moore College of Art & Design, a College of stature with a rich legacy, is seeking an imaginative individual who thrives on creating contemporary exhibitions that are visually compelling and stimulate the viewers’ eyes and minds in ways that are both engaging and thought-provoking. We are also seeking a person with a collaborative spirit who is open to new ideas and enjoys working with students and faculty in a close-knit academic setting on developing educational programs and publications that will illuminate the work.  If these are the characteristics you possess and you have the right skill set and qualifications as described in the job description below, we invite you to apply for the Director/Curator of Galleries and Exhibitions as indicated.         

Reports To: President
Status: Full-Time, Exempt
 

Senior Manager: Senior Managers are responsible for implementing the strategic direction of their department in alignment with the College’s Strategic Plan and in consultation with the President and collaboration with external stakeholders.  As experts in their field, Senior Managers take a leadership role in the College, managing their team to fulfill the mission of their department.

Purpose: The Director/Chief Curator of Galleries and Exhibitions for The Galleries at Moore is a senior management position that supports Moore College of Art & Design’s educational mission and role as a cultural leader by providing a forum for exploring contemporary art and ideas, enriching the artistic and intellectual climate of the College, the Greater Philadelphia community and beyond. This is accomplished through the organization of a diverse range of innovative exhibitions, educational programs for all ages developed in collaboration with the faculty and students, and publications offering insights into the work of established and emerging regional, national, and international artists and designers. The Director/Chief Curator of Galleries and Exhibitions plays a vital role in increasing Moore’s public awareness and its leadership role in education, visual arts and culture by establishing the College as a gathering place to meet, reflect, learn, change, challenge and create, and by developing public programs that support the College’s mission of educating men and women for careers in art and design.

Galleries programmed and overseen by the Director/Chief Curator of Galleries and Exhibitions include: The Goldie Paley Gallery featuring the work of emerging and established national and international artists and designers; The Levy Gallery for the Arts in Philadelphia highlighting area artists and designers with a focus on collaboration, artistic exploration and experimentation; the Insights Gallery in the window gallery on Race Street featuring highly visual exhibitions of emerging talent; the Wilson, Graham and Widener Memorial Foundation Galleries, as well as the permanently endowed offsite gallery spaces at the Kimmel Center for the Performing Arts, featuring rotating exhibitions of student, faculty and alumni works.

The position oversees two full-time staff, as well as part-time installers, student interns and work study students.

Requirements:

  • Experience curating exhibitions and managing a contemporary art gallery.
  • A demonstrated record of successful fundraising for exhibitions and public programs.
  • Exceptionally strong organization, presentation, written and spoken communications skills.
  • An ability to establish and maintain positive working relationships with diverse constituencies.
  • A passion for art and design excellence and for collaborating with faculty and students.
  • M.A. or M.F.A. in art history, curatorial studies, museum studies, or arts administration preferred.
  • A commitment to engaging the College community and general public. 
  • A strong national/international network of people working in the visual arts.
  • Evening and weekend hours required for programs and special events.
 
Responsibilities and Duties:

Establish and oversee policies for the College’s galleries. Develop and oversee day-to-day running and programming of the galleries. Create timely, long-term schedules for the coordination and installation of all exhibitions, including those curated by The Galleries’ personnel and guest curators, and those featuring work by Moore students, faculty and alumni. Provide contextualized experiences through imaginative public programs as well as website, social media and gallery enhancements that will engage students and the general public, enriching their appreciation for the work. Develop and oversee the production of exhibition-related catalogs, brochures and promotional materials. Collaborate with faculty and students towards developing ideas and resources for using the galleries’ exhibitions to foster valuable education and community building opportunities. Work with College stakeholders to develop an artist/designer-in-residence program and maintain the program once it is established. Serve as a local and international advocate for the College and its public programming interests through strong collaborative relationships with curators, scholars, artists, architects and designers. Forge and maintain cooperative and collaborative relationships within the college and with the arts and culture community in Philadelphia and world-wide. Work with the Development Department on fundraising through grant writing, corporate, foundation and individual solicitation, and special events. Work with the Marketing and Communications Department to coordinate media coverage and audience development. Work with the Finance Department to maintain accurate financial records and develop sound budgets. Supervise full and part-time gallery staff. Serve as an active member of the President’s Senior Management Team.

 

Physical Demands/Working Conditions:

The Director/Chief Curator of Galleries and Exhibitions may be required at times to assist with the load-in and installation of work being exhibited in The Galleries.

The above statements are intended to describe the general nature and level of work being performed.  These are not to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel as so classified.

Interested candidates submit cover letter with salary requirements and resume to:

Moore College of Art and Design
Attn: Director of Human Resources
20th Street and The Parkway
Philadelphia, PA  19103
215-568-1773 (fax)
email: HR@moore.edu

The College complies with all applicable federal, state and local laws in which it operates. Moore does not discriminate based on a person’s race, creed, disability, sexual orientation, age, marital status or any other protected class.

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PROSPECT RESEARCHER

Status: Part-time Non-Exempt
Reports to: Director of Development

Purpose: Plans, implements, and monitors Moore’s prospect research program and supports overall fundraising efforts as the Development Office prepares for multi-year capital campaign.

Requirements:

  • Bachelor’s degree
  • Experience in prospect research and tracking
  • Familiarity with donor databases and prospect research tools
  • Proficient in Microsoft Office
  • Superior written and verbal communication skills
  • Demonstrated attention to detail
  • Maintains high level of professionalism and recognizes the importance of discretion and confidentiality

 

Preferred Qualifications:

  • Experience working in higher education or similar environment
  • Raiser’s Edge and Research Point experience
  • Interest in the arts and arts education with an eagerness to deepen knowledge of arts funding, advancement services and education philanthropy

 

Responsibilities
Manage, implement, and coordinate all aspects of prospect research, including the optimization of processes and best practices. Identify new major gift prospects as well as recommend ratings for key funding priorities through analysis of current donor and alumni pools. Assist with tracking prospect portfolios and donor pipelines and prepare recommendations for strategies to increase giving. Prepare clear, well-polished briefing materials for the President, Development Director, Campaign Director, Associate Directors and key volunteers in a timely manner. Assist Development Director and Campaign Director with donor records updates ongoing and provide support to President’s Office and other departments with donor updates and communications with donors as needed.
 
Other Duties:
Use Raiser’s Edge to maintain data integrity including, but not limited to, contact reports, actions, notes, biographical information. Organizes and maintains development records and files. Assistance with large data clean-ups. Work closely with Development Associate to assist in donor stewardship. Support College and campaign events both on- and off-campus as needed. Other department duties as assigned.

 

To Apply:
Interested candidates send your resume and cover letter with salary requirements to: Moore College of Art and Design; 20th Street and The Parkway; Attn: Director of Human Resources; Philadelphia, PA  19103 fax: 215.568.1773, email: HR@Moore.edu.

The College complies with all applicable federal, state and local laws in which it operates. Moore does not discriminate based on a person’s race, creed, disability, sexual orientation, age, marital status or any other protected class.

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Graduate Programs Coordinator: Events and Outreach

Status: Non-Exempt

Reports To:  Academic Dean

Purpose: This full-time position provides important support, coordination, and outreach for Graduate Programs – and the Graduate Studies leadership – at Moore College of Art & Design.  The Graduate Programs Coordinator is a key member of a collaborative team to advance visibility, agency, and impact of graduate education internally, locally, and in the world.  Graduate education is the focus and center of the Graduate Programs Coordinator’s role and responsibilities, yet s/he has significant contact and working relationships with the offices of Admissions, Student Services, Marketing & Communications, and the Academic Dean, who s/he reports to.

Requirements:

  • Undergraduate degree in an area of art and design (preferred.)  Graduate degree art, design, education, or related field desired but not required.
  • Demonstrated experience of strong organizational and planning skills
  • Experience organizing public events and programs desired (lectures, symposium, exhibitions, and other public events)
  • Evidence of strong written and verbal communication
  • Interest and background in use of social media for communication and recruitment

 

Responsibilities:
Public events, conferences, and programs: Coordination and implementation with faculty of intellectual and creative forums that bring attention to graduate education/research and also serve as collateral recruitment events at Moore. Recruitment: Work with Graduate Program Managers, Admissions, Marketing & Communications, and the Academic Dean to plan and participate in recruitment events (on and off campus), initiatives, and both published and online recruitment information.  Track and follow-up on communication with prospective graduate students, monitor queries and responses through Admissions software, and organize portfolio reviews. Coordination:  Develop and maintain strong collaborative working relationships with offices at Moore (Student Services, Registrar, etc.) that provide ongoing infrastructural support for graduate education and graduate students. Communication: Working with Graduate Program Managers, Admissions, Marketing & Communications, and the Academic Dean, help to develop and deploy through social media and print venues an annual communication and work plan on graduate education. Fiscal oversight: track annual budget and expenses of Graduate Studies; manage grants and special projects.

Interests, expertise, and capacities desired for this position are:
Interest and experience in higher education, contemporary art and culture, arts administration, public programming, and social media. Outreach and capacity to work successfully with college colleagues and areas, as well as external partners. Active interest and thoughtful communication about graduate education, research, and the work off graduate students at Moore. Ability to supervise and guide annual Graduate Student Assistants and other student staff. Ability and interest in budget management: review and track annual Graduate Studies budgets and annual resources for Graduate Program Managers. Ability to work on different projects concurrently.

To Apply:

Interested candidates send your resume and cover letter with salary requirements to: Moore College of Art and Design; 20th Street and The Parkway; Attn: Director of Human Resources; Philadelphia, PA  19103 fax: 215.568.1773, email: HR@Moore.edu.

The College adheres to the principle of equal educational and employment opportunity without discrimination on the basis of race, color, religion, age, national or ethnic origin, sexual orientation, gender identity or expression, handicap or disability, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state or local law in the administration of its educational policies, scholarship and loan programs, and other College-administered programs and employment practicesRetaliation is also prohibited.  To read our full compliance statement please visit: http://moore.edu/about-moore/non-discrimination-504-titleix

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Dean of Admissions

Founded in 1848, Moore College of Art & Design is the first and only visual arts college for women in the United States. Through its undergraduate bachelor of fine arts degrees for women and its coeducational graduate programs, Moore cultivates creativity, promotes scholarship, and prepares its students for professional careers in the arts by emphasizing critical thinking, problem solving, risk taking, and strong communication skills. The vibrant Philadelphia campus, located centrally in the “cultural corridor” of the city, is home to Moore's close-knit community. Small classes encourage collaboration and lay a solid foundation in art and design that sets the platform for a creative life and fulfilling career.
 
The Position
Reporting to the President, the Dean of Admissions provides strategic leadership in advancing the College’s recruitment plan, focusing primarily on expanding brand awareness, building the application pipeline, and enrolling talented first-year, transfer, and post-baccalaureate students into the BFA program as well as guiding the graduate admissions and enrollment process. As the chief admissions officer, the Dean of Admissions is a key member of the senior management team and collaborates with the President as well as works closely with the guidance of the Senior Vice President for Finance and Administration, and enrollment management consultants to bring a data-informed, matrixed approach to building enrollment and leveraging of financial aid designed to support sustainable enrollment growth. The Dean of Admissions will join the College at a time of significant positive momentum and investment in academic excellence. With a passion for the arts and understanding of contemporary admissions/recruitment best practices, including the use of ERP and CRM systems, the Dean will serve as an integral member of the eight member admissions team, cultivating innovation and continuous improvement, providing professional development to staff, and actively supporting all strategic and daily admissions initiatives (e.g., on- and off-campus open house and special recruiting/yield events; special workshops; high school and community college visits; portfolio review days; college fairs, etc.). Additionally, the Dean will track and analyze admissions metrics, utilizing this data to make informed decisions regarding allocation of both human resources and technology; work collaboratively with the director of marketing and communications to assure dynamic messaging of print, web-based, and social media admissions content; and coordinate admissions processing and support in conjunction with the Chief Academic Officer and  Graduate Studies Program Managers, as well as with Directors of Continuing Education for adult and youth programs. The Dean is responsible for directly managing a budget of $831,000 and for overseeing $6.7 million in annual merit-based financial aid awards in tandem with the Director of Financial Aid and Senior Vice President for Finance and Administration.
 
Qualifications
The successful candidate will possess a bachelor’s degree and a minimum of five years of progressive admissions experience in a higher education setting, including a demonstrated understanding of strategic enrollment management and a track record of growing enrollment in a tuition-driven environment. Documented, effective management experience and staff supervision, and an ability to prioritize and multitask are required. Contemporary knowledge of recruitment technology and its application to admissions/enrollment best practices, including familiarity with CRM systems are essential to success. A capacity to analyze and interpret data and demographic trends to shape enrollment strategies and recruitment market development; ability to work independently, as well as part of a team; and passion for the arts will also be important considerations in the selection of the Dean of Admissions.
 
Application and Nomination
Review of applications will begin February 6, 2017 and will continue until the position is filled. A resume with an accompanying cover letter may be submitted via the Spelman Johnson website at www.spelmanandjohnson.com/open-positions. Nominations for this position may be emailed to Valerie Szymkowicz at vbs@spelmanjohnson.com. Applicants needing reasonable accommodation to participate in the application process should contact Spelman Johnson at 413-529-2895.
 
Spelman Johnson
Moore College of Art & Design – Dean of Admissions
Valerie B. Szymkowicz, Senior Associate
 
The College adheres to the principle of equal educational and employment opportunity without discrimination on the basis of race, color, religion, age, national or ethnic origin, sexual orientation, gender identity or expression, handicap or disability, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state or local law in the administration of its educational policies, scholarship and loan programs, and other College-administered programs and employment practices.  Retaliation is also prohibited.  To read our full compliance statement please visit: http://moore.edu/about-moore/non-discrimination-504-titleix
 
 

Academic Affairs Executive Administrative Assistant

Status: Non-Exempt

Reports to: Academic Dean

Purpose: The Academic Affairs Executive Administrative Assistant shares administrative responsibility for the daily management of the academic programs at Moore College of Art and Design under the direction of the Academic Dean. S/he is a key member of the Academic Affairs team.

Requirements:

  • Bachelor’s degree or an equivalent combination of education and experience. 
  • Effective and professional communication skills.
  • Basic knowledge of and interest in higher education administration.
  • Ability to work with a variety of people, including Faculty, Administrators, Staff, and Students
  • Interest in and aptitude for administrative tasks, including record keeping, recording of minutes, internal communications and meeting deadlines.
  • Working knowledge of Microsoft Word, Excel, Filemaker or Access and the Internet.
  • Ability to create and maintain databases. 
  •  

Responsibilities and Duties:

Assist with general administration and daily management of the Academic Affairs Office (and the President’s Office). 
  • Provide direct assistance to the Academic Dean.
  • Keep Dean’s calendar on Outlook. Schedule meetings and manage internal academic memos to Chairs and faculty.
  • Provide friendly and professional assistance to faculty, staff and students.
  • Record and distribute minutes for Academic Council, Academic Affairs Committee, Graduate Council, Health & Safety Committee and others as requested.
  • Provide administrative support for Academic faculty committees chaired by the Dean.
  • Provide assistance with college publications as needed. Sending faculty lists and/or information to other departments as requested.

 

Faculty related duties:
  • Maintain database of all information in Dean’s office pertaining to faculty, including salary information, address/phone, rank, etc.  This includes annual update of Excel charts for faculty contract continuation reviews, sabbaticals, five-year reviews and promotions.
  • Prepare annual full time faculty contracts and adjunct contracts each semester (Fall, Spring & Summer)
  • Maintain faculty personnel records including FTE accrual, promotions, reviews, tracking substitution pay, sick and/or personal time, etc.
  • Prepare spreadsheets showing cost comparisons for faculty sabbaticals and extended replacement for ranked faculty. 
  • Create faculty salary projections for the following academic year (March & August-revising for accuracy)
  • Entering faculty into courses they are teaching (Registrar assists with this as well)
  • Coordination of Faculty In-Service days (Fall & Spring) including catering breakfast and lunch for faculty.  This also includes welcoming the new faculty and helping them get set up with their Moore ID’s and adjunct orientation.  I also help coordinate the Moodle training and the luncheon so that the new faculty can meet all of the FT faculty
  • Processing check requests for the recipients of Honors Convocation awards, annual Fashion Show and other events and recipients.
  • Processing check requests for recipients of the annual Fashion Show
  • Room reservations for faculty/staff (The Registrar assists with this as well)

 

Special Projects/ College-Wide Events- Support the Dean in preparation for college wide events including:
  • Fall Convocation: General arrangements and coordination of event with Facilities/A.V.; Chairs for the Great Hall, create the program content
  • Honors Convocation: including mail merge for student letters, Dean’s List Certificates, preparation of save the date invitation and program including names of all. Coordination of entire event with Facilities/A.V.  
  • BFA Commencement: Assist faculty with robing and line-up on stage
  • Graduate Commencement: Assist faculty with robing, handing out programs; ordering the presentation bouquet for the Commencement speaker and podium display for the podium
  • Visionary Woman Zeidman Lecture: Invite faculty and specifically inviting faculty who have classes at the time of the event. 
  • Game Changers: travel arrangements, reimbursements, candidate search; catering order
  • Making arrangements for on-campus visitors (hotel reservations, travel plans, catering needs)
  • Management of the junior travel fellowship application process: distribute announcements to faculty and students, collect eligibility lists from Chairs, distribute and collect applications from students, mail proposals to jurors, send out invitations and working with the Gallery in setting up proposals/exhibitions for the jurors to review on site. 

 

Miscellaneous duties:
  • Design and produce forms and documents as needed to support academic planning and efficient functioning of the Academic Affairs Office.
  • Maintain and distribute faculty phone, email and address list (part of database).
  • Track department expenditures in Excel spreadsheet and review monthly budget.
  • Provide support for Marketing and Communications with distribution of information for the Moore website for Academic Affairs area:
    • faculty profiles/biographies/faculty accomplishments
  • Sort and distribute faculty mail to mailboxes. Maintain faculty mailboxes and post names for adjunct mailboxes at beginning of each semester.
  • Work with Power Campus regarding faculty information in order to create a database for faculty salary projections.
  • Job Postings/Uploading applications to Moodle
  • Processing reimbursements for Chairs, Faculty, Academic Dean and Academic Affairs staff as requested
  • Making arrangements for faculty as needed (conference registrations, hotel arrangements, reimbursements as necessary)
  • Keeping track of the Peer Review System
  • Other projects and duties as assigned.

 

To Apply: Interested candidates submit cover letter with salary requirements and resume to:

Moore College of Art and Design
Attn: Director of Human Resources
20th Street and The Parkway
Philadelphia, PA  19103
215-568-1773 (fax)
email: HR@moore.edu

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